Inquiry kit

Contains letter of inquiry, unaddressed postcard to your subject and a copy of their profile including photographs if you have them.  Use these sample letters for your letter of inquiry and make sure to provide the information required where bold and italicized.  Check resources page for where to find the addresses of these agencies.  If you are able to find the name of the director for the agency, provide it where the word director is in the letter, it will make your letter more personable.

     

 

Postcard

Dear Subject:  I asked agency to forward this postcard because I have no idea where you are and we need to talk.  I’ve got good news for you.  Please write or call phone number collect.

Name
Address

*put your name and address in the return space on the front of the postcard, leave the mailing address blank.  Make sure it has a stamp and put your name and address on the back below your message.  Handwritten or printed is best and most personal for most of the letters of inquiry as long as they are readable.

    

 

Freedom of Information and Privacy Act Memo

 

 To those concerned:Pursuant to the Freedom of Information Act (5 USC 552A) and the Privacy Act (5 USC 552B), I request copies of all records regarding myself maintained by your office.The following descriptive data are supplied solely for the purpose of identifying myself, and are not to be released to any other agency or individual:Name: Name
Date of Birth: DOB
Address: Address
Passport: Passport
Social Security number: SSN
Hereon is notarization attesting to my true identity.

Please send a summary of the information requested along with copies of my records.

Very truly yours,
 

Your signature

*have a notary public attest your identification in this space.  Most banks have notaries.

 

Letters of Inquiry

 

Letter to Veterans Administration

 

 Director, Regional Office
Veterans Administration
Address for your regionRegarding: Name of subject
                 Date of Birth
                 Place of BirthDateDear Director,I have an urgent reason for contacting the above named former serviceman: Branch, dates of service, place of service. Discharge rank: rank.  I have enclosed a profile of subject name’s vital statistics.  If his current address is listed in your files, I respectfully request that you please forward to him the enclosed, stamped, unaddressed postcard.  If his address is not available, could you please have it mailed back to me.   Thank you for your help.

Your signature

Your Name  (printed or typed)
Your Address

     

        

 

Letter to Voter Registration

 

 Director, Voter Registration
Courthouse
Name, zip of County SeatRegarding: Name of Subject
                 Date of Birth
                 Place of BirthDateDear Director,I realize that voter registration information is a public record but is not normally available through correspondence.  I’m asking for an exception because of the distance and expense involved in my coming to you personally. 

Would you please use the enclosed, self-addressed stamped postcard to notify me (1) if subject is registered at your office, and (2) if so, the cost of the transcript of his/her registration information? My need for subject’s address based on an urgent family matter.

I have enclosed a profile of subjects vital statistics and a photocopy of my driver’s license for my personal identification.

Your signature

Your name (printed or typed)
Your Address

         

 

Letter to Social Security Administration

 

 Director, Locator Service
Social Security Administration
Address Regarding: Name of subject
                 Date of Birth
                 Place of BirthDateDear Director,It would be a great help to the family of the above named person if you were able to forward the enclosed, unaddressed postcard to him/her at the latest address available. It contains a message requesting that he get in touch with his family.  If you are unable to supply a reasonable recent address, would you kindly see that the postcard is mailed back to me. 

I have enclosed a statistical profile of subject’s name as well as a photocopy of my driver’s license for my own identification.  Thank you for your consideration in this matter.

Your signature

Your Name  (printed or typed)
Your Address

   

 You may change these sample letters as needed.